›Why "Heat pump quote & sizing" needs a structured workflow
"Heat pump quote & sizing" is a recurring business case in the energy & HVAC sector. Without a structured workflow, it runs across email, spreadsheets and scattered documents — generating delays, errors and audit gaps.
Utilyx models this process as an executable workflow, with conditional routing, multi-level validation, automatic PDF generation and legal archiving. Every step is traced, every decision is logged.
›The automated workflow
The process designer models the journey as connected nodes:
- Intake: the sales rep or installer enters the building data (surface, insulation, climate, DHW usage) and the customer constraints.
- Sizing: the copilot proposes a sizing (kW power, air/water/ground type, target COP/SCOP) and the recommended sale price.
- Conditional routing: quotes above a commercial threshold escalate to the sales manager for margin validation.
- Validation: the rep validates the quote, adjusts the partner discount and options/accessories with data in read-only.
- PDF generation: the detailed commercial quote (hardware, installation, eligible subsidies, energy ROI, financing) is produced (usePDF).
- Archiving: the quote is filed in the CRM opportunity (useArchive) with margin and discount traceability.
- Notification: the customer receives the quote by email with an e-signature link, the installer receives the estimated commission.
›Concrete benefits
Teams that automate "Heat pump quote & sizing" on Utilyx report processing time dropping from days to hours, full traceability of every decision, and zero missing documents — because the workflow blocks submission until required documents are present.
The business vocabulary (PAC, ISG, COP, SCOP, commissioning, PPF, MaPrimeRénov', CEE, QualiPAC, partner discount, commission) is built into the workflow, so the AI copilot can propose the right schema directly without the user having to re-explain their business.
›The workflow in real time
Every node is executable, every branch is testable. Visualize the actual flow of your data while you design.
›Measured gains after automation
Temps de devis pompe à chaleur
Before
5 jours
After
4 heures
Taux de conversion lead-to-signature
Before
18%
After
48%
Taux de renouvellement PPF
Before
62%
After
87%
Temps de commissioning
Before
3 jours
After
1 jour
›How to automate this process — step by step
Capter et scorer le lead
Le lead entre via le web, un salon ou une recommandation partenaire — le copilote IA score la qualité (profil bâti, âge chaudière, budget, éligibilité subventions) et route vers le commercial ou l'installateur partenaire.
Devis et signature
Le copilote IA propose le dimensionnement et le prix depuis les données du bâtiment, le commercial valide la marge, le devis est envoyé avec signature électronique eIDAS et suivi automatique.
Mise en service & commissioning
L'installateur saisit la check-list de commissioning sur tablette, le PV et la facture sont générés (usePDF), le contrat PPF est activé automatiquement.
Renouvellement & revenu récurrent
Le workflow détecte les contrats PPF arrivant à échéance, propose le renouvellement avec upsell (montée de gamme) selon l'historique SAV et la télémétrie ISG.
Archiver et mesurer
useArchive classe chaque dossier (lead, devis, contrat signé, commissioning, PPF) avec traçabilité complète du pipeline commercial et du revenu récurrent.
›Return on investment
Frequently asked questions
How long does it take to deploy the "Heat pump quote & sizing" workflow?
A business analyst can model and deploy it in a single session, either manually in the designer or by describing it to the AI copilot.
Can the generated document be legally archived?
Yes. useArchive stores the PDF in a tamper-evident archive with a full-text index, meeting audit and retention requirements.
Ready to automate your processes?
Utilyx lets you design, automate and orchestrate your workflows visually — with an AI copilot, OCR, PDF generation and legal archiving. Start in minutes, not weeks.