›Why health & safety without a workflow is a legal and human risk
Workplace incidents — accidents, near-misses, occupational illnesses — carry strict legal obligations: declaration to the CPAM within 48h, investigation, corrective measures and archived accident report. Without a structured workflow, declarations are filed late (30% miss the 48h deadline), investigations are skipped, and the accident report is lost in a paper folder — exposing the company to fines, increased employer contributions and criminal liability in case of recurrence.
The human angle is critical too: without a structured follow-up, injured employees are left without medical coordination, and corrective measures are never implemented — so the same accident happens again.
›The automated health & safety workflow
- Incident reporting: the employee or witness reports the incident via the portal with type (accident, near-miss, illness), date, time, location and description; photos can be attached.
- HSE investigation: the workflow assigns the investigation to the HSE officer; the AI copilot drafts the investigation report template (root cause, witnesses, contributing factors) from the incident data.
- Corrective measures: the HSE officer and manager define corrective measures (equipment, training, procedure); the workflow tracks implementation and assigns owners with deadlines.
- Medical follow-up: the workflow notifies occupational medicine and schedules the medical visit; the medical follow-up status is tracked in the employee record.
- Accident declaration PDF: for workplace accidents, the workflow generates the accident declaration PDF via usePDF with the legal fields (employer, employee, incident, witnesses); the HR/Legal representative validates and submits it to the CPAM within 48h.
- HSE report archive: the accident declaration, investigation report, corrective measures and medical follow-up are archived encrypted via useArchive for the 50-year legal retention period.
- Recurrence prevention: the AI copilot analyzes incident patterns across the site and flags recurring causes for the HSE committee.
›Concrete benefits
Organizations deploying Utilyx health & safety achieve 100% on-time accident declarations (vs 70% before), cut recurrence rate by 45% thanks to tracked corrective measures, and close every legal-archiving gap during labor and CPAM inspections.
The AI copilot drafts the investigation report and detects recurrence patterns, the no-code visual designer lets the HSE officer adjust incident types, investigation templates and corrective-measure workflows, and the usePDF accident declaration is generated in the exact legal format required.
›The workflow in real time
Every node is executable, every branch is testable. Visualize the actual flow of your data while you design.
Frequently asked questions
Can the workflow generate the accident declaration within the 48h legal deadline?
Yes. The workflow generates the accident declaration PDF via usePDF with the legal fields and routes it to the HR/Legal representative for validation and CPAM submission within 48h — no missed deadlines.
Are HSE documents archived for legal retention?
Yes. The accident declaration, investigation report, corrective measures and medical follow-up are archived encrypted via useArchive for the 50-year legal retention period, ready for any labor or CPAM inspection.
Can the AI detect recurrence patterns across incidents?
Yes. The copilote IA analyzes incident patterns across the site and flags recurring causes for the HSE committee, cutting recurrence rate by 45%.
Ready to automate your processes?
Utilyx lets you design, automate and orchestrate your workflows visually — with an AI copilot, OCR, PDF generation and legal archiving. Start in minutes, not weeks.