›Why smart buildings reshape condominium management in 2026
Smart buildings generate IoT data — energy, occupancy, air quality — that syndics can orchestrate into automated workflows. In 2026, the syndic lifecycle — votes, maintenance, reporting — runs as one BPM workflow.
Utilyx models this end-to-end: the general assembly vote is captured, maintenance requests route automatically, and the energy report is generated as PDF and archived.
›The automated syndic workflow
- General assembly: structured capture of resolutions, electronic vote with quorum check.
- Conditional routing: resolutions above a majority threshold pass; others require a second vote.
- Maintenance request: IoT alert or tenant intake, automatic routing to the right contractor.
- Energy reporting: automated aggregation of meter readings into a PDF report (usePDF).
- Inspection: the syndic captures findings in a structured form.
- PDF generation: the inspection report is produced automatically (usePDF).
- Archiving: the report is filed in a tamper-evident archive (useArchive).
- Notification: co-owners and contractors receive traceable confirmations.
›Concrete benefits for syndics
Syndics report faster vote cycles, faster maintenance turnaround, and full traceability of the building file — the workflow blocks payment until the inspection is filed.
The syndic vocabulary (AG, quorum, resolution, co-ownership, syndic, contractor) is native, so the copilot proposes the right schema directly.
›The workflow in real time
Every node is executable, every branch is testable. Visualize the actual flow of your data while you design.
›Measured gains after automation
Temps de constitution dossier
Before
10 jours
After
1 jour
Erreurs dans états des lieux
Before
15%
After
0%
Temps de quittancement
Before
3 jours/mois
After
30 min/mois
Taux de recouvrement loyer
Before
87%
After
97%
›How to automate this process — step by step
Capter la demande
Le candidat locataire ou le propriétaire soumet sa demande via un formulaire en ligne avec pièces justificatives.
Valider le dossier
Le gestionnaire valide le dossier — le workflow vérifie automatiquement la complétude des pièces requises.
Réaliser l'état des lieux
L'agent immobilier saisit les constats sur tablette avec photos — le workflow génère automatiquement le PV en PDF.
Éditer et archiver
usePDF produit le bail, les quittances et l'état des lieux ; useArchive classe le dossier locatif de bout en bout.
Notifier et suivre
Le locataire et le propriétaire reçoivent les documents par email avec lien direct, et le suivi des paiements est automatisé.
›Return on investment
Frequently asked questions
Can the general assembly vote be electronic and auditable?
Yes. The vote is captured electronically with quorum check, and every ballot is journaled with timestamp and co-owner identifier.
Is the energy report archived?
Yes. useArchive stores the energy PDF in a tamper-evident archive with full-text index, meeting audit and regulatory requirements.
Ready to automate your processes?
Utilyx lets you design, automate and orchestrate your workflows visually — with an AI copilot, OCR, PDF generation and legal archiving. Start in minutes, not weeks.