›Why PropTech consolidates property management in 2026
Property management spreads across leasing, rent collection, inspections and maintenance — historically siloed. In 2026, PropTech leaders orchestrate the whole tenant lifecycle in one workflow.
Utilyx models this end-to-end: the lease application is captured, the digital move-in inspection runs on tablet, rent is collected, and maintenance requests route automatically — every step traced.
›The automated property management workflow
- Lease application: structured intake of the applicant, property and lease terms.
- Conditional routing: applications above a threshold escalate to the owner; others auto-approve within the agency policy.
- Digital move-in inspection: tablet-based capture with photos and annotations, generated as PDF (usePDF).
- Rent collection: scheduled invoicing with reminders and dunning workflow.
- Maintenance request: tenant intake, automatic routing to the right contractor, status tracking.
- Archiving: lease, inspection and invoices filed in a tamper-evident archive (useArchive).
- Notification: tenant, owner and contractor receive traceable confirmations.
›Concrete benefits for property managers
Agencies report faster leasing, fewer disputes thanks to the digital inspection, and full traceability of the tenant file — the workflow blocks lease signing until the inspection is filed.
The property vocabulary (lease, quittance, syndic, move-in, dunning, copropriété) is native, so the copilot proposes the right schema directly.
›The workflow in real time
Every node is executable, every branch is testable. Visualize the actual flow of your data while you design.
›Measured gains after automation
Temps de constitution dossier
Before
10 jours
After
1 jour
Erreurs dans états des lieux
Before
15%
After
0%
Temps de quittancement
Before
3 jours/mois
After
30 min/mois
Taux de recouvrement loyer
Before
87%
After
97%
›How to automate this process — step by step
Capter la demande
Le candidat locataire ou le propriétaire soumet sa demande via un formulaire en ligne avec pièces justificatives.
Valider le dossier
Le gestionnaire valide le dossier — le workflow vérifie automatiquement la complétude des pièces requises.
Réaliser l'état des lieux
L'agent immobilier saisit les constats sur tablette avec photos — le workflow génère automatiquement le PV en PDF.
Éditer et archiver
usePDF produit le bail, les quittances et l'état des lieux ; useArchive classe le dossier locatif de bout en bout.
Notifier et suivre
Le locataire et le propriétaire reçoivent les documents par email avec lien direct, et le suivi des paiements est automatisé.
›Return on investment
Frequently asked questions
Is the move-in inspection digital and archived?
Yes. The inspection is captured on tablet with photos and annotations, generated as PDF and archived in a tamper-evident archive.
Can rent collection and dunning be automated?
Yes. Scheduled invoicing, reminders and the dunning workflow run automatically with traceable notifications.
Ready to automate your processes?
Utilyx lets you design, automate and orchestrate your workflows visually — with an AI copilot, OCR, PDF generation and legal archiving. Start in minutes, not weeks.